Groups meet at regular intervals to decide what to do to achieve objectives, and to set constraints on how and when things will be done.

A governance meeting is usually:

  • facilitated
  • prepared in advance
  • time-boxed for a duration of 90-120 minutes
  • scheduled every 2-4 weeks

A typical governance meeting includes:

  • opening: opening: check in with each other and attune to the objective of the meeting
  • administrative matters
    • check for consent to the last meeting’s minutes
    • agree on a date for the next meeting
    • check for any last-minute agenda items and for consent to the agenda
  • agenda items
  • meeting evaluation: reflect on your interactions, celebrate successes and share suggestions for improvement
  • closing: check in with each other before you leave the meeting

Phases of a governance meeting

Typical agenda items include:

  • any short reports
  • evaluation of existing agreements due review
  • selecting people to roles
  • new drivers requiring decisions to be made, including:
    • forming proposals
    • making agreements
    • designing domains and deciding how to account for them (e.g. new roles, circles, teams or open domains)

▶ Retrospective
▲ Focused Interactions