Select someone to take responsibility for the preparation and follow-up of meetings, workshops or other events.

A person may take on the role of meeting host for a specific event or for several events over a period of time.

Responsibilities Of A Meeting Host

Preparation:

  • identify goals and deliverables
  • prepare and distribute agenda
  • identify and invite the participants
  • estimate the time required and schedule the meeting/workshop
  • book the location (and transportation if required)
  • set up the space and provide required materials and information
  • ensure selection of a facilitator and a notetaker to record minutes, if appropriate

After the meeting: clean up location, return keys, tie up all the loose ends, and ensure minutes are distributed.

See also: Facilitate Meetings, Prepare For Meetings